How to Conduct a Successful Remote Board Meeting

A remote board meeting is conducted via video conference call, where the board members do not physically meet. This method of conducting business grew more popular during the coronavirus epidemic and is likely to be used after the pandemic.

Making use of the appropriate tools is crucial to an efficient and effective remote board meeting. All materials must be made available for board members before the start of the meeting. This will help save time and prevent confusion during the meeting. It’s also beneficial to keep a record of the meeting, particularly in the event of many discussions or if it is a lengthy meeting.

Encourage board members to pay attention to their surroundings when they log in to the meeting. Distractions such as dogs barking, noisy street noises or even the tiniest noise of a TV in another room can distract and make it difficult to concentrate during the meeting. In the ideal situation, board members should be capable of signing into their offices in a quiet space with a locked door.

It is important https://www.boardmeetingweb.net to make the board member’s presence at beginning of the meeting. This will not only ensure that everyone is present, but it sets the tone for the meeting and demonstrates that this is a matter of importance. After each item on the agenda, it’s helpful to ask for feedback. This improves participation and increases participation, even from remote members. The board can decide to act following the feedback at the end of the meeting, if it wishes to do so.